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What Is Vanitrack? 

Vanitrack is a field-first compliance and expense management platform built for life sciences teams managing Open Payments and Transfer of Value reporting. Powered by embedded AI, it unifies event tracking, expense automation, and real-time compliance into one streamlined workflow—reducing administrative burden while increasing reporting accuracy. 
Unified
Workflow 
From event to expense to audit, everything happens in one connected system—eliminating fragmented tools and manual reconciliation. 
AI-Powered Compliance Intelligence
Embedded AI validates spend, flags policy risks, and guides compliant action in real time—preventing reporting errors before submission. 
AI-Driven Productivity
Automation 
Automated data capture, event cloning, and expense population reduce admin time and accelerate reporting workflows across the field. 
Audit-Ready

by Design
Structured, validated Transfer of Value data is generated as work happens—making Sunshine Act reporting faster and more reliable. 

Built for the Teams Who Carry
Compliance Forward 

Vanitrack supports the people responsible for field execution, reporting accuracy, and financial oversight—without adding friction to their daily work. 

From sales reps in the field to compliance leaders and finance teams reviewing reports, Vanitrack connects everyone through one streamlined compliance and expense workflow. Each role gains efficiency, visibility, and confidence—without relying on manual follow-ups or fragmented systems. 
For Field Teams Who Need Speed
Without Risk 

Sales Reps and Managers

For Field Teams Who Need Speed
Without Risk 

Sales Reps and Managers

Vanitrack simplifies event tracking and expense reporting with mobile-first digital sign-in, automated data capture, and AI-powered validation. Reps spend less time reconciling receipts and correcting reports, while managers gain clear visibility into activity—without micromanaging or chasing paperwork. 
For Compliance Leaders Who Need Accuracy
at Scale

Compliance Teams

For Compliance Leaders Who Need Accuracy
at Scale

Compliance Teams

Real-time safeguards validate spend thresholds, enforce policy requirements, and structure Transfer of Value data as work happens. Instead of cleaning up errors after submission, compliance teams gain stronger data integrity, faster review cycles, and audit-ready Open Payments reporting from the start. 
For Finance & Leadership Who Need Control & Clarity 

Finance, Auditors & Leadership

For Finance & Leadership Who Need Control & Clarity 

Finance, Auditors & Leadership

The Vanitrack Console provides a centralized dashboard for real-time visibility into events, expenses, and compliance activity across the organization. With the Field Expense Tracker, leaders can set budgets, monitor spend thresholds, and generate structured reports—improving financial oversight while accelerating audit preparation. 

The Vanitrack Workflow

01

Plan and Capture

Plan and Capture

Create HCP events, add attendees, and set budgets in one platform. Digital sign-in records attendance instantly while AI flags spend limits and policy risks in real time. 

02

Submit and Validate

Submit and Validate

Structured Transfer of Value data flows directly into Concur or your expense system.  AI reviews receipts and reporting logic to ensure accuracy before submission. 

03

Oversee and Optimize

Oversee and Optimize

The Vanitrack Console provides real-time visibility across field activity, compliance status, and spend. The Field Expense Tracker enables budget control, monitoring, and reporting. 

AI-Validated & Captured in Real-Time Dashboard

Vanitrack Console (Real-Time Dashboard)

When Compliance Becomes Effortless

Replace stress, duplication, and reporting risk with clarity, control, and structured data from the start.

What This Means for Your Team 

Less admin. Fewer errors. Greater visibility. 

Sales teams spend more time engaging customers and less time reconciling expenses. Compliance teams review structured, validated data instead of correcting reporting mistakes. Finance and leadership gain real-time insight into field activity, spend trends, and compliance posture—without chasing spreadsheets or waiting for month-end reports. Vanitrack turns compliance from a reactive burden into a streamlined, intelligent workflow that supports execution at every level. 

Ready to Reduce Reporting Risk and Reclaim Time?

Book a Demo
Book a Demo
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